ARTlCLE 1. NAME
This organization, which is a part of the AAPG Foundation, shall be named “Trustee Associates of the AAPG Foundation.”
ARTICLE 2. PURPOSES
The purposes of this organization are to advance the aims and purposes of the AAPG Foundation as stated in Paragraph One (1) of Article II of Trust Agreement dated April 4, 1967, of the charter of that organization, and to render assistance in any possible way to the Trustees of that Foundation.
ARTICLE 3. MEMBERSHIP
The membership of this organization shall be composed of Trustee Associates of the AAPG Foundation, and the Trustees and Trustees Emeritus of the AAPG Foundation.
ARTICLE 4. RELATION TO THE AAPG FOUNDATION
This organization, known as the “Trustee Associates of the AAPG Foundation,” functions under the direction, control and auspices of the Trustees of the American Association of Petroleum Geologists Foundation.
ARTICLE 5. MEMBERSHIP
Membership in this organization shall consist of AAPG members only. The requirements for membership may change from time to time, but shall be determined by the Trustees of the American Association of Petroleum Geologists Foundation.
ARTICLE 6. EXECUTIVE COMMITTEE
Section 1. Executive Authority
The executive authority of this organization shall be vested in an Executive Committee composed of the following members:
Section 2. Jurisdiction
The Executive Committee shall have general executive control and management of the affairs and funds of this organization, including but not limited to: designation of the time and place of the Annual Meeting; supervision of the election of officers; coordinating the affairs, purposes and aims of this organization with the Trustees of the AAPG Foundation; keeping the membership informed of actions taken between Annual Meetings; encouraging solicitation of donations to the AAPG Foundation; establishing such fiscal policies as may be appropriate; and performing such administrative duties as may be necessary to accomplish the aims and purposes of this organization.
Section 3. Meetings
The Executive Committee shall meet at such times and places during the year as the Executive Committee designates and at the call of the Chairman. Robert’s Rules of Order shall apply at all meetings. No proxy votes shall be allowed, and no alternates may be appointed for absent members.
ARTICLE 7. OFFICERS
Section 1. Designation
The officers of this organization shall be the following:
Section 2. Chairman
The Chairman shall be the chief executive officer of this organization. He shall preside at meetings of the Executive Committee and at the Annual Meeting. He shall maintain close contact with the Trustees of the AAPG Foundation. He shall appoint the members of all committees.
Section 3. Vice-Chairman
The Vice-Chairman shall perform the duties of the Chairman in the absence or inability of the Chairman to serve. He shall be responsible for, and in charge of, the Annual Meeting, including but not limited to, the following: selection of site; timing of the meeting; making timely announcements of the meeting to the membership; making hotel reservations at the site of the meeting; coordinating transportation and field trips; formulating a complete program of events; and working with the hotel staff at the meeting site. In addition, the Vice-Chairman shall perform such other duties as may be assigned to him by the Chairman.
Section 4. Secretary-Treasurer
The Secretary-Treasurer shall be responsible for recording the actions of the Executive Committee and the proceedings of the Annual Meeting. He shall supervise the receipt and disbursement of all funds of the organization. He shall serve without bond. He shall make an Annual Report to the Membership. He shall be responsible for supervising the keeping of the books of the organization. He shall perform such other duties as directed by the Executive Committee.
Section 5. Terms of Office
The Chairman and Vice-Chairman shall serve approximately a one-year term and shall not succeed themselves in office. The Secretary-Treasurer shall serve a two-year term and may be elected to succeed himself one time only.
The terms of office shall commence immediately following the last scheduled meeting at the Annual Meeting.
Section 6. Election of Officers
These officers shall be elected by open ballot at the business session at the Annual Meeting. At least sixty (60) days prior to this meeting, the Chairman shall appoint a Nominating Committee of three (3) members to select a single slate of officers. They must report back to him within fifteen (15) days, and the Secretary-Treasurer must notify the membership by postcard or letter thirty (30) days prior to the Annual Meeting of the candidates nominated.
Additional nominations for any office may be made from the floor by any member at the time of election of officers at the Annual Meeting.
In case of a tie, the Presiding Officer at the business session of the Annual Meeting shall cast the deciding vote.
Section 7. Vacancies
A vacancy occurring in the offices of Chairman, Vice-Chairman, or Secretary-Treasurer shall be filled by the Executive Committee.
ARTICLE 8. COMMITTEES.
Section 1. Standing Committees
The organization shall establish the following Committees and appoint chairmen as necessary:
- Annual Meeting
Section 2. Appointments and Tenure
The Chairman shall appoint the committee members and their chairman and fill vacancies where they occur. The Executive Committee shall determine the number of members of each standing committee and their term of office. The Executive Committee may remove any committee member or chairman for cause.
Section 3. Membership Committee
The Membership Committee shall coordinate the seeking-out of potential donors by all Trustee Associates and shall actively solicit new members.
Section 4. Annual Meeting Committee
The committee for the annual meeting shall assist the Vice-Chairman as he may direct in the planning for and actual operation of the Annual Meeting. One member of this committee shall be designated the Field Trip Chairman, and shall be in charge of all aspects of the geologic field trip at each Annual Meeting. The Field Trip Chairman shall normally be a Trustee Associate from the area in which the field trip will be held.
Section 5. Nominating Committee
The Nominating Committee shall be responsible for the selection of a single slate of officer-candidates, and the timely reporting of this slate back to the Chairman so that the names may be circulated to the membership no less than thirty (30) days prior to the Annual Meeting.
That the Nominating Committee be made up of the last three Chairmen, with the immediate past-Chair be the Chair of the Committee. As appeared in meeting minutes dated October 19, 2002.
Section 6. Ad Hoc Committees
The Chairman shall appoint such temporary (ad hoc) committees as the Executive Committee shall deem advisable. They shall report back to the Executive Committee, and shall be discharged when needed no longer.
ARTICLE 9. AMENDMENTS.
Section 1. Proposal of Amendments
Amendments to the Bylaws may be proposed either by resolution of the Executive Committee, or by a written proposal of any five members submitted to the Executive Committee sixty (60) days in advance of the Annual Meeting.
Section 2. Notification of Membership
Any amendments to the Bylaws proposed shall be communicated to the Membership no less than thirty (30) days prior to the business session at the Annual Meeting.
Section 3. Voting on Amendments
Proposed amendments shall be voted upon at the business session of the Annual Meetings. Proposals receiving affirmative two-thirds (2/3) majority of the votes cast are passed.